How do you feel about this set up?

What does the venue say re numbers?

Hi Kharv,

They reckon 110 would be fine but they're a reasonably new venue and have only really done weddings in the downstairs ballroom, she'd be wanting to use the upstairs ballroom as the downstairs one is too spread out and has no atmosphere. They've apparently done one wedding before upstairs and it was 130 people, which was quite cramped.

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Where would the wedding breakfast be?

Is this ballroom just for evening?

Yes, surely the venue will have told her how many she can have? If the main hall seats a certain number, I'd image that was her maximum - the lounge area is an additional bit that won't really count if they are having a sit down meal? Presume the numbers will increase in the evening where additional people may be in the lounge/dancefloor etc. and extra tables could be added?

She is having only 75 through the day and then looking to have an extra 20 in the evening (so 95 altogether). There's plenty of room for through the day and yes, the wedding breakfast would be in the ballroom upstairs and then turned round for evening. They can seat 100 for the wedding breakfast but you can only get 72 in the hall for evening in order to make room for the band/dancefloor.

If this is just for the evening reception then not everyone is going to be sitting at the same time, also I'm sure they'll be some people who don't want to listen to the band so go in the lounge / bar area.

I personally think that inviting 95 will be fine as people will dance/be at the bar/some will even go outside etc but I'm also a little unsure if inviting the extra 20 people to make 115 might be pushing it?

I would say she invites everyone she wants to then.

We had about 160-170 at our evening do and there were only about 8-10 tables out. Not everyone has a seat/table at an evening do so seating for 72 and inviting 95-115 to the evening will be absolutely fine.

You will probably find people use the lounge area etc. Our dance floor was packed all evening but there were still lots of people who took a break to go and sit in the bar area and outside on the terrace.

Thanks Kharv, much appreciated. I think she's scared of inviting people and them feeling cramped and like there is nowhere for them to sit...

There's seating for nearly 100 people - there's no way that only 15 people would be standing/dancing/at the bar at any one time.

I'd say go with the venue's estimate of 110. I'd still invite all 115 - some may not be able to come but even if everyone does, the venue has given a guide rather than a maximum for fire regs so I reckon she'll be absolutely fine.

At weddings I never sit down - especially if there's a band - so I recon it'll be fine. Re the above post, it sounds like the other rooms are a lot smaller so hopefully ppl will congregate in the ballroom xx

At weddings I never sit down - especially if there's a band - so I recon it'll be fine. Re the above post, it sounds like the other rooms are a lot smaller so hopefully ppl will congregate in the ballroom xx

My daughter had a split room arrangement for her evening reception. A small room big enough for disco and small dance area, bar with pub type seating and a lounge area with soft sofas. When I first saw the venue, I tried to talk her out of it, but she'd already put down a deposit. I knew it was going to be a nightmare. My worst fears were confirmed. Those that settled on the sofas in the lounge area never moved all night...even for the first dance. We did have quite a good night on the dance floor in the end.... but no where near what I'm used to.

My favourite scenario is when everything is the same room, including the bar. When people get split up, it does create a difficult situation. Since the wedding, my daughter has admitted that she should have cancelled and found somewhere else.