Festival themed wedding

Ahh yes one of my couples this year is doing the festival thang, I love it, it merges two of my fav types of photography lol To get the theme minus tipis, you can do stuff food trucks, hay bales, wellies, plastic cups and a live band of course!

Psscht, posted that befre reading that Pavone wrote exactly the same thing already :p Also Pavone, GoT- LOVE IT, what elements from GoT are you having? Possibly a tourney? Will lots of people die at your wedding? Will the best man lose a hand?

It has worked out differently for each supplier:

Our ice cream van costs £140+vat for an hour but includes £140 worth of ice cream.

The chip van wouldn't come unless we could guarantee a certain amount would be bought (ie paid for by us) so we've estimated at £400 (100 people at £4.10 each) presuming that some will want peas etc but some will only want chips so it will even out. Any extra we'll pay for retrospectively.

The venue caterer is doing a barbecue (fixed price per head) but we're eschewing the included crockery/silverware/linens and going for cardboard trays and wooden cutlery, so he's given us a discount (yay!).

I wouldn't want my guests to have to pay for extras, so am thinking of the different vendors as a buffet: people can have as much or as little of each thing that they want..

"Any extra we'll pay for retrospectively."

So you have to trust the vendor to be truthfull about the extras and give you a bill at the end. Would they want this paying before they left.

Do you have any contracts with them because I would worry that they are not going to turn up

Fortunately I know them quite well personally so I have no concerns chipwise! We are quite rural so they usually go from village to village during the week and take Saturdays off. £400 is a really good take for them, and they are staying for the dancing afterwards :-)

Ice cream company and caterers are contracted.

For us, we paid for 100 servings of "burger and chips". A deposit upfront and the rest on the day. The fee covers any "burger" and a serving of chips from the menu we've chosen, which contains most things from bacon rolls, through to chili dogs and Jack daniels burgers.

Personally, we've chosen to over-cater. We've ordered and paid a deposit for an additional 25% in case anyone wants seconds. If we go above and beyond that, we'll then pay on top. We've chosen a huge UK wide caterer for ours as opposed to just a random festival burger van, so don't have any concerns about them not turning up, ripping us off etc. It's all done with contracts and so on.

Is there any reason you'd be more worried about them not turning up than say, a rogue photographer, or any other kind of vendor Bill?

Sorry RB and Marianne, I've only just seen your comments.

It will just be GoT inspired decor really. Although any less than 3 deaths and i'll be gutted, can't have anyone thinking it was a boring affair ?

Let me know if there was anything you wanted to know about the tipis Rockabilly Bakery and i'll do my best to help.

We're having a festival theme wedding too. We've got gig ticket style invites, line up poster style table plan, order of service lanyards, table names have been printed onto vinyl records and all named after our favorite fests, the card postbox is an old guitar case,centerpieces are fish bowls with a festival scene in, our favours are 'festival survival kits' with things like glowsticks, wet wipes, mints, wristbands with the wedding date on, skittles vodka, a beer token for the bar. We've got an acoustic duo to play during the wedding breakfast too that are doing acoustic versions of popular festival bands.