hotel block booking- how many rooms?

Can't you ring around some of the guests who are further away and ask them if they want a room? I would also send the invites out soon with details of hotels and a note reminding people that the rooms will get booked up quickly.

Hi,

Personally I wouldn't bother, you have enough to plan without worrying about people's accommodation - I've put all accommodation options on the back of my invitations and will let them sort it out themselves.

As previous poster mentioned you could remind them that due to it being Easter BH it'll get booked up quickly, but I wouldn't reserve anything, especially as the hotel will have your name and details and may contact you for payment should rooms not be filled etc.

Hope that helps! Good luck!

Thanks for the replies. I have negotiated with the hotel to give our guests £20 off the normal price. The manager said I could reserve as many rooms as I like but they have to have a cut off 2 months before I.e. if all the rooms haven't been booked by our guests by the beginning of February they will release the remainder of the rooms to the public to be booked by anyone. We will not have to pay for the rooms that haven't been booked. I just don't know how many to reserve. I'm tempted to over estimate and say 50 but is that an unrealistic number for 110ish guests?

Perhaps reserve 30 rooms, and see how it goes?

Yeah 30 is a good basis, I'd work out how many invitations I've sent as although you have 100 guests you won't have sent 100 invitations, so say you sent 60 invitations, then look at who in those 60 lives far enough away to require a room and book from there, with that in mind 30 seems a good number to go with

I was going to suggest 50.

As long as you get the invites out there quickly, and give the guests enough time to book (ie enough time before the 2 month deadline), it doesn't sound like you have anything to lose going for a large number. You are less likely to be left with disappointed guests, you've done your bit to help them out and the hotel isn't going to charge you for any untaken rooms.

Ok I think I'll go with 50 then. Need to get these invitations sorted then! (Haven't even started designing them!!!)

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