Saying no to inquired suppliers&vendors

Hi, the only people I ever replied to were the venues. Everyone else knew I was enquiring with a few businesses. I personally would only give them an email if they held the date/time for you as otherwise they would take the first come first serve anyway. But if you feel that you want too reply just compliment something you liked about them for example, when we said no to our first venue we said how beautiful it was but we have found something more to suit our needs or budget/capacity. I hope this helps!

With mine, I thanked them for their time, complimented (either their work or venue) and explained that I had chosen to go with someone else - some venues had come back to ask who we had gone for instead, I assume to gauge competition otherwise, I didn't hear back from ones we had declined.

Please just tell them straight you wont hurt feelings, you don't have to say why but do as Klm94 says just thank them for their time. What is worse is keeping them in limbo by not telling them at all.

That way I can stop coming back to you asking if you need any other info and I can also delete all your personal information I have stored.

Just tell them. "Thank you so much for your time, we loved your venue/photos/cake/flowers/whatever, but have chosen another supplier."

Wedding vendors know there is a load of competition out there and that couples contact multiple vendors to get quotes - they won't be expecting to get a booking from every single enquiry.

View quoted message Thankyou so much! Great example, I’m always too shy to say no in everyday life so this is just worse lol

View quoted message Thankyou! See when they asked who you went for instead did you tell them?

View quoted message Thankyou! It’s always so difficult to say no when they have been so helpful

View quoted message I understand, I’m finding it so tough lol

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Yes, I did tell them. I think they like to have the feedback (venue wise) to see how they might be able to improve things etc to keep in competition with their competitors. Once you've sent your email explaining you have gone with someone else you have no obligation to reply to them though if you don't want to!

To be honest I emailed a few back before saying we’ve booked elsewhere and most don’t acknowledge the emails. I normally only email them to say no if they actively seek and chase your enquiry up.


I just say how much you appreciate their time in responding and praise them with their work, but found somebody more suitable to your style. No harm in that x

I’m literally having the exact same issue, it’s not only you! I’ve sort of said I’ll go ahead with booking a supplier but have since found one who is more reasonably priced but scared to let them down😬

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Please just tell them because they think they have a booking and might be turning other people away. Or turning down important family events because they think they are working.

I get this sometimes when a very keen couple say they want to go ahead and book but then go silent which leaves me thinking "are they thinking that they have booked me" when in fact they have not until I receive the completed contract and deposit.

Tell them and let them move on.

View quoted message That is exactly the same lol