Skip to main content

Post content has been hidden

To unblock this content, please click here

A
Beginner August 2022 Buckinghamshire

Wedding Venue - Change of Mind - Help

Abbie, 12 October, 2021 at 23:44 Posted on Planning 0 5

Wedding Venue - Change of Mind - Help 1
Hi 👋
My partner and I are getting married next August. We have put a deposit down on our venue, for 40 guests. We viewed the venue, in a fairly quick appointment, and despite seeing the room briefly we decided we love the venue and put a deposit down (we are fairly relaxed).

Since we did this, our wedding planner has been off work due to personal circumstances and so we haven't had any contact. We briefly emailed back and forth and I asked for some photos of the room. When we viewed it was quite a blur, and the room was empty, so I wanted an aid to help me picture the day and decor etc.
The photos that came through have worried me. The room is much smaller than I remember, especially with chairs in situ.
We have 40 guests attending, and the image attached only has 25 chairs set up.... And NO aisle, due to the size of the room.
Walking down the aisle is so important to me, I want that moment to walk down the aisle properly. I'm not precious about any other parts of the day, however that moment, walking upto my partner and down the aisle, emotions building etc... Those are the points of the day I have visualised clearly and I don't want to negotiate on.
I feel terrible now, having seen the image, I'm really worried that the room is too small. That I won't get the aisle moment I want.
Our wedding planner is having difficult times personally as her father is terminally ill (and she told us this in quite a bit of detail) so I'm now really worried about contacting her and adding more on her plate.
Now laying awake feeling a bit sick.... I know this room doesn't feel right. I'm being a pain in my mind to pull this up now, aren't I... !?
Do I have any right to ask for another room in the venue, or should I just accept that the deposit is down, it's too late and the aisle moment is gone, but there are other things that are more important?
Hope the above makes sense and thank you so much in advance.




5 replies

Latest activity by PhotographybyBillHaddon, 13 October, 2021 at 12:12
  • Yorkshirelass
    Super July 2022 Surrey
    Yorkshirelass ·
    • Report
    • Hide content
    This is a tricky situation with the wedding planner and her own personal circumstances so I can imagine you must feel anxious not to upset her whilst also not being happy with the room. Did they ever confirm it will accommodate 40 guests or was this not discussed?
    You could email the planner and diplomatically say “I noticed there are only 25 chairs and we have 40 guests, can they be accommodated in this room and also I notice there is no aisle. Would this be possible?”

    If you get a reply to say no then you may need to ask for possibility of another room at venue, I don’t know how big the place is, or bite the bullet and pull out if it’s making you unhappy. There is a way to deal with the planner nicely and not upset her at this tricky time. You just have to choose words carefully and not let emotions get too involved.
    When we visited our venue it was half set up as evening and half as daytime so we managed to visualise it. I also viewed images online. Hard when the room was empty as you say. Good luck
    • Reply
  • Louise
    Rockstar March 2022 Devon
    Louise ·
    • Report
    • Hide content
    I see potential with that room! Would you enter from that door on the left? If so you would have to then walk to the back of the room to come down an aisle, however, if you were to put the registrar table on the right, opposite the door, then u could easily have 20 chairs either side of a short aisle, and might even have the space to make the chairs in a bit of a bending formation instead of in straight lines to centre u even more.... ask them to try it and send u anther photo!
    • Reply
  • C
    VIP April 2022 Wiltshire
    Charlotte ·
    • Report
    • Hide content

    I am sure this is a stock photo to just show a potential set up, and they can most likely accommodate a different set up. If they took your booking knowing you had 40 guests then they are aware that you need that set up. If they now say that room doesn't accommodate those numbers you could potentially get out of the contract as it is frustrated ( meaning they cannot provide the service for the purpose originally booked). Or try to work with them on alternative room/set up. If it is not to far I would go over there and try and speak face 2 face, explain your concerns and work with them, I think face to face is more likely to produce a productive outcome. Good luck x

    • Reply
  • R
    Genius July 2020 Monmouthshire
    RomanticGreenStationery27135 ·
    • Report
    • Hide content

    I agree with a PP that the only way to get your aisle moment would be to rearrange the chairs since as they are at the moment, you'd be walking in at the side and would have to then walk round to the back in full view of your guests to get to the start of the aisle - which would defeat the purpose.

    It would be worth emailing the venue with your concerns and asking them to confirm your preferred layout is suitable for 40 guests in that room.

    I am slightly concerned by the behaviour of your wedding planner though - while I sympathise with what she is going through, sharing about a parent's terminal illness in 'quite a bit of detail' with clients is not appropriate. It sounds as if she is struggling to cope and really needs to go on compassionate leave and let someone else take over her role. It would be worth finding out if the venue has anyone else to cover for her.

    • Reply
  • PhotographybyBillHaddon
    VIP January 3000 Leicestershire
    PhotographybyBillHaddon ·
    • Report
    • Hide content

    Looking at the photo. Take it that the chairs as seen are centred in the room with equal space left and right. Now look how much room there is on the right - as you look at the photo, imagine three chairs moved across to fill that gap and do the same on the other side you should have room for 4 chairs on each side and an isle = 40.

    But I would have the registrar table at the other end of the room as it is in the photo, to make room you will need to bring the 5 rows back but this would bring the last row over the entrance so you move that row at the back and into the position that the table is now. So you will come into the room walk in front of the back row, turn left and walk up the isle.


    • Reply

You voted for . Add a comment 👇

×

Related articles

General groups

Hitched article topics