When is your planning meeting with your venue?

I would say your final planning meeting would be July/August, which is when you run through final numbers, menu choices, order of the day etc. For my suppliers, I did just give them the venue Co-Ordinator details and let them manage it as they need to check insurances etc. and was not something I needed to be involved in and is fairly standard practice, so you are ok to book your suppliers and ask them to liaise with the venue

If you have concerns over your package and want to just run through things, I don't think it is unreasonable as you booked so long ago. We did have a meeting 6 months out as well just to recap, and our Co-Ordinator was always on the end of the phone or email if I have a silly question, so it is a bit poor they wont offer that. I would maybe play it that as it is a new person you would like to meet them now and just go over your booking to ensure everything has been captured as there were some miss understandings with their predecessor, and as it has been over a year since you booked and only saw the venue once you would welcome the chance to re visit to view spaces to help you plan out the decor/table layout etc so would appreciate if they could find half an hour to meet with you. You are spending a lot of money and to not be able to meet or see the venue again does seem unreasonable

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Thanks for the reply! I'm wondering if a meeting 6 months to 12 months before the date is fairly normal? We have a different venue for the wedding breakfast and they wanted to see us 12 months before which was really useful.

I want to stay on good terms with them but I have pointed out that it said in the confirmation email that this meeting could be as early as we liked.

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Ah I see is the ceremony venue? we had a separate one and to be fair, we only met them a month before

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Well the ceremony and drinks reception so a bit unusual. No idea what's normal for that!

Did you have a church wedding?

View quoted message We had our ceremony in a castle ruins! So had drinks there as well but we provided our own so no supplier to manage

We've been 4 times to our venue since booking a year ago! Our wedding's in July and we'll go at least once more between now and then because I'll have a HMU trial at their salon at some point. Some meetings have been more detailed whereas others have been a bit of a check in/another look around. We had a biiiiig planning session with them before Christmas where we nailed down a lot of details and choices (e.g. menu options) and then we'll have another big one about 2 months before the wedding as that's when they'd like final decisions on anything outstanding.

We are going to have an official meeting with our venue when they assign us a coordinator, which should be June/July time. However, they have been very helpful with questions, viewings, etc. up until now and they said we can reach out to any of the planning team with questions. You should be able to go ahead and book your florist and décor, just arrange another viewing if you need to see the space again.

Our final details meeting will be 5-6 weeks before, but we can do it earlier if we want to. Our coordinator is great with liaising via phone and email. She’s said we’re welcome to come by any time (by prior arrangement) to have a look around but as it is a building that’s used for many things (not just weddings) there won’t always be someone available to meet with us, which is fair.

We booked our wedding venue last Jan for this July and haven’t been back to it yet. They email/ring once a month to see how we’re getting on, and I know I can go or call if I need to, but I’ve not needed them for anything that requires an in-person visit yet.
We’ll be visiting them in Feb and then May is our final planning session with them.
If you need to go over for another walk round with them, then ask them for a 2nd tour. That’s different to the planning session you’d do in July/August, which is more about hammering out the final details, so they may just be confused as to what you’re asking for

Thanks for all the answers! I feel more justified to be a little disappointed now haha They are referring to it as a final meeting so I guess it's just a case that that's all they offer? I'm mainly just concerned over getting confusing emails with the wrong info about my wedding to be honest. The lady who showed us around was amazing but now it's someone else and it's making me nervous.

We have our final details meeting booked for 6 weeks before the wedding. But we have been there 3 times before for viewings and menu tasting. Each of these times we were able to chat about and ask questions about things for the day. But i have asked a lot of questions via email, so maybe send them an email with any questions you have. Or perhaps ask to view the place again, then while viewing ask questions